Skip to content Legal Support Staff - Payroll Coordinator/Account Receivable Specialist/GL Accountant

Careers

Legal Support Staff - Account Receivable Specialist/GL Accountant/Trust Accountant

We have multiple openings for administrative legal support staff in our Oakland Office as noted below.  The firm offers a friendly, business casual environment with a competitive salary and full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance.  No Recruiter or telephone calls please.  Gordon Rees Scully Mansukhani is an equal opportunity employer.

I. Accounts Receivable Specialist – 2 years

Ideal candidate must have two or more years of work experience, preferably in a professional services environment.  The AR Specialists work under the direction of our Cash Receipts Manager.  The team processes all electronic payments, credit cards and physical checks into the Accounting system. For consideration, please submit Cover Letter, Resume & Professional References to rdias@grsm.com, with AR Specialist in the subject line.

Primary Responsibilities

  • Process incoming checks (approximately 200 per day) from various vendors
  • Verify Client Name and Client Matter Number
  • Mail checks to our Wells Fargo lockbox on a daily basis
  • Research and resolve any problems or discrepancies related to checks
  • Contact Clients, Insurer, Attorneys or Collections Team as needed
  • Enter check data information into Aderant once Wells Fargo lockbox team processes payment.

Additional Experience/Responsibilities are a plus, but not required

  • Recording electronic payments
  • Identifying unapplied cash
  • Completing cash adjustments requests
  • Ability to juggle multiple projects and respond quickly to changing priorities
  • Ability to work independently with little direction
  • Strong verbal communication and organizational skills
  • Proficient in the Microsoft Office Suite, with intermediate Excel skills

Salary Range - $50,000 - $80,000

II. General Ledger Accountant – 3 years

Gordon Rees Scully Mansukhani LLP, a national law firm, has an immediate opening for an experienced General Ledger Accountant.  The ideal candidate must have at least 3 years of work experience, preferably in a professional services environment.  This GL Accountant will play a key role in the finance function in our Oakland HQ office, working under the direction of the Chief Accounting Officer.        

Primary Responsibilities

  • Financial Statement Reconciliations and Account Analysis
  • Participation in month-end and year end closing procedures by preparing journal entries and supporting schedules
  • Working with the IT Department on leased asset management 
  • Maintain Rent Schedules and Contracts
  • Fixed Assets Reconciliation
  • Manage local sales and property tax filings across multiple offices
  • Financial analysis of operations, reporting and reclassifications of transactions
  • Oversee the use of Company Credit Cards, book expenses, as incurred
  • Collaborate with Collections, Trust, Payroll and AP Departments, when necessary
  • Help evaluate, recommend and implement new financial accounting controls and procedures.
  • Special projects as assigned by the CAO
  • Investigate and resolve WIP Credits and unapplied receipts.
  • Research outstanding checks on the main and branch operating accounts
  • File and pay state, city and local taxes.

Essential Skills

  • Bachelor’s Degree in Accounting is Required
  • Technically proficient in accounting across multiple functions
  • Working knowledge of GAAP, systems, practices, controls and procedures.
  • Working towards a CPA qualification preferred
  • ERP systems experience required.
  • Ability to juggle multiple projects and respond quickly to changing priorities
  • Ability to work independently with little direction
  • Excellent verbal communication and organizational skills
  • Proficient in the Microsoft Office Suite, with advanced Excel skills

This is an ideal position for candidates to advance their careers in a challenging, complex environment with a successful, national law firm.  We offer a competitive salary with a full benefits package.  For consideration, please email cover letter and resume to ADMRecruiting@grsm.com, with GL Accountant in the subject line.

No Recruiter or telephone calls.

Gordon Rees Scully Mansukhani, is an equal opportunity employer.

Salary Range - $75,000 - $80,000

III. Trust Accountant (3+ years)

Gordon Rees Scully Mansukhani, a national law firm, has an immediate opening for an experienced Trust Accountant. The ideal candidate must have at least 3 years of work experience, preferably in a professional services environment. The Trust Accountant will play a key role in the finance function in our Oakland HQ office, working under the direction of the Chief Financial Officer. The Trust Department works with attorneys in every state and with a multitude of Trust accounts and banking partners.  This is an ideal position for candidates to advance their careers in a challenging, complex environment with a successful, national law firm.   

PRIMARY RESPONSIBILITIES

  • To gain knowledge of State Trust guidelines and ensure procedures followed are in compliance with State guidelines.
  • Deposit receipts in the correct bank accounts and process settlements in accordance with Attorney guidance. 
  • To transfer funds into the operating account to pay AR invoices and vendors.
  • To record all transactions via journal entries in the Aderant accounting system at the matter level.
  • To work on the Trust balances over 18 months old.
  • Research outstanding checks.
  • To clear all outstanding transactions on the bank reconciliations.
  • Reporting of Trust balances and prepare special reports/ analysis as requested by Attorneys.   
  • Collaborate with Accounts Payable, Collections, GL and Cash Receipts Departments.
  • Help evaluate, recommend and implement new financial accounting controls and procedures.
  • Special projects as assigned by the CFO.     

ESSENTIAL SKILLS

  • An Accounting qualification or experience is required.
  • Technically proficient in accounting across multiple functions
  • Attention to detail and accuracy of processing transactions.
  • Ability to communicate with Attorneys and office staff across the US.
  • ERP systems experience required.
  • Ability to juggle multiple requests and respond quickly to changing priorities in a high transaction environment.
  • Ability to work independently with little direction
  • Excellent verbal communication and organizational skills
  • Proficient in the Microsoft Office Suite.

We offer a competitive salary with a full benefits package, including Medical, Dental, Vision, PTO, 401K, Disability & Life Insurance.  For consideration, please email cover letter and resume to ADMRecruiting@grsm.com, with GL Accountant in the subject line.

No Recruiter or telephone calls.

Gordon Rees Scully Mansukhani, LLP is an equal opportunity employer.

Salary - $75,000

Loading...